At Capital Authentication, we regularly attend to having documents authenticated and legalized for use in foreign countries. This process is often referred to as Apostille or Attestation. We are also familiar with the Embassy of the Russian Federation’s requirements for Canadian document legalization. The authentication and legalization process is pretty straightforward, but it can be confusing for the average person who does not process documents often. Before starting the authentication and legalization process, you should carefully review the Global Affairs Canada website as it relates to the authentication of documents. Correspondingly, a careful review of the Embassy of the Russian Federation website will identify their requirements. The diplomatic mission of Russia actively enforces jurisdiction. Depending upon where the documents originate, it will dictate whether one has access to the Russian Embassy or one of the Consular Offices in Toronto or Montreal.
The authentication and legalization process is a two-step process. It is pretty straight forward, and it involves affixing stamps or seals on documents deeming them to be legitimate documents for use in a specific country.
The first step in the process is to have documents authenticated by the authentication section of Global Affairs Canada. Apostille or Attestation are interchangeable words used to describe authentication. The examiner in the authentication section will confirm that the document is acceptable and then affix a stamp and signature to the document. The authentication stamp confirms that the document is a legitimate Canadian document.
The second step in the process is to have the document legalized by the specific diplomatic mission for the country where you intend to use the documentation. The Embassy official will affix a stamp or seal to the document confirming that the authenticated materials are suitable for use in that country.
At Captial Authentication, we approach the authentication and legalization process differently from our competitors. We have developed a process that we have coined The Completion Time Method. This process is hugely client focussed and takes into account our client’s timeline. Other factors considered are the total time required to submit the documents for authentication with Global Affairs Canada as well as the time that the Embassy of the Russian Federation will take to complete the legalization process. The Embassy website identifies that regular processing will take five business days. If one looks at our fee schedule for document authentication and legalization, we would suggest that our client take 5, 7 or, 10-day processing. This suggestion recommended simply on how long the Embassy of the Russian Federation will take to complete the legalization. While competitors will suggest that they can submit the documents in as little as one day, no measure takes into consideration the legalization time. As such, the competitor fee structures will simply cost clients more money than necessary. Our office does not feel that the competitor structure is fair from a cost perspective. Also, if one assumes that the knowledge base if measurably similar between all authentication and legalization service providers, then the only difference comes down to the cost of service.
At Capital Authentication, we would welcome the opportunity to discuss your unique requirements. We are confident that our office can assist in having your documents processed through the diplomatic mission of Russia. Feel free to reach out to us by email at email@example.com. We can also be reached by telephone at 1-613-236-9975.