Capital Authentication: Your Trusted Partner > Embassy Information for Document Processing > How to Process Documents at the United States of America Embassy or Consulate

How to Process Documents at the United States of America Embassy or Consulate

The staff at Capital Authentication assists clients with the Authentication and Legalization of Canadian documents for use in the United States of America. The authentication and legalization process is also known as Attestation or Apostille. Our clients range from individuals seeking to sell secondary property in the United States, whereby they need to provide validated Canadian documents. We also routinely assist corporate exporters with processing their required corporate documents.

As an expert in the Canadian document authentication and legalization field, we would welcome the opportunity to discuss your unique situation. During our discussion, we will review your material and ensure that it is accurate. We will confirm that the documents meet Global Affairs Canada’s requirements and the United States of America’s diplomatic mission, and any other Embassy that you may need to attend. We will also provide you with an expected timeline from start to finish while supplying you with an itemized invoice. Our approach remains unique within the industry, and we employ what we refer to as The Completion Time Method when processing documents. We would welcome the opportunity to work with you.

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Embassy of the United States of America

490 Sussex Drive,
Ottawa, Ontario
K1P 5T1

Tel: 613-688-5301

Fax: 613-688-3082

Common Document Legalization Questions

Our expert staff would welcome the opportunity to assist you with the authentication and legalization of your documents.  We routinely work with individuals, companies and law firms.   We typically process personal and corporate documents. We will advise you of the requirements and provide you with a realistic timeline to complete your documents.  At the same time, we will provide you with a fully itemized quote. 

Our office regularly assists individuals who are seeking to sell a secondary property that is located in the United States. The process is quite straightforward in order to legalize by Title Deed documents with the United States of America Embassy. It can be time consuming given the challenges surrounding the current disruption caused by Covid-19 and the resulting restrictions at the United States Embassy, in Ottawa.

For a free no obligation quote, reach out to our office. We would be happy to discuss your matter, provide you with accurate information as well as a realistic timeline.

There are a number of factors that have an impact upon the overall cost of having documents legalized at the United States of America Embassy, in Ottawa. For instance, the number of documents that you have, whether we can make an appointment to physically attend at the Embassy. Currently, the Embassy has been processing documents that we have to courier to and provide a pre-paid return courier for them to forward the completed documents. Also, the Embassy fees are paid in US funds which are paid either by credit card or money order depending upon whether physical attendance or couriers need to be used.

It is recommended that you reach out to one of our expert staff who specializes in the authentication and legalization process. We would be more than happy to guide you through the requirements. We would also be happy to provide you with an itemized breakdown of the expected fees.

The United States of America Embassy, in Ottawa is taking approximately six to ten business days to complete the legalizations. Their processing is dependent upon their current workload and consular staffing levels. This timeline is for documents that are couriered to the US Embassy. This timeline does not take into consideration the courier time to and from the United States Embassy. When the United States Embassy resumes regular in person appointments, we expect that the processing would be a faster.

We would be happy to discuss your unique situation while providing you with an accurate timeline as well as costing.

There are many instances when it is more convenient for a client to have documents sent directly to our office as opposed to their receiving them first.  For example, government issued documents such as birth certificates can be sent directly to us.  We can receive them and start compiling a client dossier with the authentication and legalization component to commence once we have all of the documents.

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If you have questions or want to receive a custom quote for document authentication and legalization or other services, use our contact form below to get started.

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