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Capital Authentication: Your Trusted Partner > Commonly Requested Documents > Birth Certificate Authentication and Legalization

Canadian Birth Certificate Document Authentication and Legalization

If traveling or working abroad there might be a requirement to bring with you a copy of your Canadian Birth Certificate.  In order for this document to be acceptable in a foreign country it must proceed through the Canada Apostille process.  This process is more commonly known as document authentication and legalization.

Generally speaking, one can use an original long form birth certificate as issued by a Provincial or Territorial Vital Statistics Office.

One can manage the authentication and legalization process on their own.  There are a few benefits in using a specialized service that works in the authentication and legalization space. For instance, being knowledgeable about the requirements for individual documents such as a Canadian Birth Certificate in relation to Global Affairs Canada as well as the specific diplomatic mission.  Given that the requirements for a particular diplomatic mission can change with little or no notice it is good to have an experienced service provider assisting with this process.  Another benefit is speed at which documents can be processed.  The fastest way to have Canadian documents authenticated and legalized (the Canada Apostille process) is to use a local Ottawa based third party company.

Excellent service. Prompt, quick and answered my queries with full detail. Also the best price around! I highly recommend using their services.
– Robyn

Common Birth Certificate Questions

Document authentication is the process whereby a Canadian document is stamped by the authentication section of Global Affairs Canada or the appropriate Provincial body.  This is the first of two steps for documents that are intent on being used abroad.

Document authentication is the process whereby a Canadian document is stamped by the authentication section of Global Affairs Canada.  At the moment, Global Affairs Canada will only authenticate an original birth certificate.

At the moment, Global Affairs will only authenticate an original Birth Certificate.  They will not accept a copy of the Birth Certificate even if it has been notarized.

The length of time it takes for a Birth Certificate to be authenticated by Global Affairs and legalized by a particular diplomatic mission can vary from a few days to a few weeks. We would welcome the opportunity to discuss your unique situation. We will provide you with detailed information while remaining confident that we can offer you a cost-effective and timely solution.

When considering using a third party service provider to assist with the authentication and legalization process one might contemplate using either an authentication and legalization service and/or process server.  Various service providers can be found by doing simple internet searches.  But, are they different?   Generally speaking, the various third party service providers are not very different.  The main differences come down to knowledge about the overall process, requirements of a particular diplomatic mission and the fees that are charged by the third party service provider.  It is very important that one complete a minimum level of due diligence when choosing a third party service provider as one will find that the fees charged can vary widely.

Our office offers a number of different payment options such as money order, e-transfer, direct payment into our account, credit card (visa or mastercard).  If you have any questions about payment methods, please feel free to reach out to our office either by e-mail or telephone as we will happily discuss payment options.

Our office offers four different processing options depending upon the degree of urgency that a client might require their documents to be processed.  Although every document is important we do not believe that each file is urgent and therefore warrants high fees.  We like to ask our clients questions as we want to be sure that clients are being charged for the services that they actually require as opposed to the ones that they think that they might need.  Simply refer to our “fees” icon and select the service that you require.  One can conveniently see the procession options available in relation to the number of documents that are being processed.  If you have any questions, feel free to contact our office.

We suggest using a national courier such as FedEx, Purolator, DHL or Canada Post “Xpresspost”.  Each of these courier options offers a form of tracking and considering that the documents are sensitive in nature the ability to track your item is strongly recommended.

Once the authentication and legalization services have been completed, our clients can provide a prepaid return courier to our office.  If however it is more convenient, our office will happily arrange for the return courier either to our client directly or to an authorized third party of their choosing.

At Capital Authentication we do not like to return documents to a client using regular lettermail.  Regular lettermail is not encouraged given the sensitive nature of the documents.  However, where a client has specifically requests this method of return, we will comply.

This is a very good question and one that is asked frequently.  Generally speaking, as long as the document is a Canadian document, Global Affairs Canada will authenticate either an original document or a notarized copy of certain documents.  At the moment, Global Affairs will only authenticate the original Birth Certificate as obtained from the relevant Provincial Vital Statistics office.

Should a problem arise with the processing of your documents due to a change in policy or requirements by Global Affairs Canada or at a particular diplomatic mission our office will be in contact with our clients immediately, by e-mail and/or telephone, so as to identify the problem and determine the best possible solution.

There are many instances when it is more convenient for a client to have documents sent directly to our office as opposed to their receiving them first.  For example, government issued documents such as birth certificates can be sent directly to us.  We can receive them and start compiling a client dossier with the authentication and legalization component to commence once we have all of the documents.

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If you have questions or want to receive a custom quote for document authentication and legalization or other services, use our contact form below to get started.

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