The original Certificate of Free Sale document can be authenticated by Global Affairs Canada. There is not a need to have a notarized certified true copy of the Certificate of Free Sale made in advance. Once authenticated, the Certificate of Free Sale can be submitted to the destination countries Embassy or Consulate. It is important to supply any additional supporting documents.

At Capital Authentication we can assist with the authenticating and legalizing of other documents such as Export Certificates, Certified Manufacturers Declarations, Certificate of Free Sale and other Certificates issued by the Canadian Food Inspection Agency.

We would welcome the opportunity to discuss your unique requirements. During the consultation, we would offer a reasonable timeline in terms of how long it is expected to take for the documents to be authenticated and legalized.

There are a number of factors that have an impact on the cost of having the Certificate of Free Sale document authenticated and legalized. Some of the factors include the cost of notarization, whether any other supporting documents must be processed, whether translation is required, the cost of the legalization fees as charged by a particular Embassy or Consulate.

Our friendly staff would welcome the opportunity to provide you with an accurate breakdown of costs as it pertains to your specific requirements.

Our office works very efficiently with the authentication and legalization of documents, including Canadian Certificate of Free Sale. The ability to have documents completed quickly really comes down to how fast an Embassy or Consular Office is processing documents. Some Embassies complete documents while you wait while others can take six or more business days. Our expert staff welcome the opportunity to explain all of your options available to you including how long we anticipate documents will take to be completed.

One of the essential parts of the process is to comply with the requirements of the destination country. Perhaps reach out to the individual or company who is asking for these documents. They should be able to provide you with precisely what they require. In some cases, a sample of the documentation that they are looking for can be helpful. Another important consideration is ensuring that you have supplied all of the necessary supporting documents to the Embassy or Consulate of the destination country. Lastly, what is your overall timeline to have the documentation completed?

Our office would welcome the opportunity to discuss your unique situation and provide advice on Global Affairs Canada’s requirements along with those of the destination countries Embassy or Consulate.
At the same time, we will provide a timeline regarding when we expect the documents to be authenticated and legalized. We will also give a breakdown of the anticipated fees given the circumstances.

Our office offers a number of different payment options such as money order, e-transfer, direct payment into our account, credit card (visa or mastercard).  If you have any questions about payment methods, please feel free to reach out to our office either by e-mail or telephone as we will happily discuss payment options.

We suggest using a national courier such as FedEx, Purolator, DHL or Canada Post “Xpresspost”.  Each of these courier options offers a form of tracking and considering that the documents are sensitive in nature the ability to track your item is strongly recommended.

Once the authentication and legalization services have been completed, our clients can provide a prepaid return courier to our office.  If however it is more convenient, our office will happily arrange for the return courier either to our client directly or to an authorized third party of their choosing.

At Capital Authentication we do not like to return documents to a client using regular lettermail.  Regular lettermail is not encouraged given the sensitive nature of the documents.  However, where a client has specifically requests this method of return, we will comply.

This is a very good question and it really depends upon where one intends to use the document.  As long as the document is a Canadian document, Global Affairs Canada will authenticate either an original document or in many cases a notarized copy of the document.  If using a notarized document, the notary must be a Canadian notary.   The more important question to ask is whether the diplomatic mission in question will accept notarized documents instead of original documents.  It is always best to consult the diplomatic mission to determine if original documents and/or notarized documents can be used.  There are some diplomatic missions that will only accept original documents.

Should a problem arise with the processing of your documents due to a change in policy or requirements by Global Affairs Canada or at a particular diplomatic mission our office will be in contact with our clients immediately, by e-mail and/or telephone, so as to identify the problem and determine the best possible solution.

There are many instances when it is more convenient for a client to have documents sent directly to our office as opposed to their receiving them first.  For example, government issued documents such as birth certificates can be sent directly to us.  We can receive them and start compiling a client dossier with the authentication and legalization component to commence once we have all of the documents.