Authentication and Legalization of Canadian Commercial Documents

Posted by: Michael Atkinson
Category: Document Authentication and Legalization
authentication and legalization of Canadian commercial documents

As an exporter of Canadian goods to foreign countries one is typically required to complete the authentication and legalization of Canadian commercial documents.  This process requires that some of the commercial documents be stamped by Global Affairs Canada as well as the diplomatic mission for the country that the goods are destined.  This stamping process is more commonly known as document authentication and legalization, Apostille or Attestation.  In other words, this is the Canadian Apostille Process.

What are some of the different types of Commercial Documents?

For a Canadian Exporter one might be required to provide a Commercial Invoice, Bill of Lading, Purchase Order etc.  Depending upon the specific country there might be specific rules imposed by the country in terms of what documents are required.

What is Authentication and Legalization?

The process of document authentication and legalization is simply having a stamp affixed to the Canadian document by the examiners in Global Affairs Canada.  The Global Affairs Canada stamp will deem the document to be a legitimate Canadian document for use abroad.  The second step in the process is legalization.  This is the affixing of another stamp by the specific countries Embassy or Consulate which confirms that the Canadian document is legitimate for use in that country.  This is also known as the Canadian Apostille Process.

What is the benefit of hiring an authentication and legalization service or process server?

There are a number of reasons why one should consider hiring a third party service provider such as an authentication and legalization service or process server.    The main reason why one should consider hiring a reputable and knowledgeable service provider is for their expertise and guidance in this area.  An authentication legalization service should be able to review the documents, ensure their accuracy and confirm that they are suitable for authentication and legalization.  Another benefit of using an authentication legalization services agent is the saving of time.  This can be an extremely valuable commodity.  As noted on the Global Affairs Canada website they regularly experience a high volume of documents received by courier and mail.  Global Affairs typically posts fifteen plus business days just to have documents authenticated.  This does not take into consideration the time required to have documents legalized at an Embassy or Consulate.  Any potential delay can be costly for an exporter.

How can Capital Authentication help me with Authentication and Legalization of Canadian Commercial Documents?

As a knowledgeable and reputable authentication legalization service specializing in the Canadian Apostille process, our office can review your documents, ensure accuracy and have them presented to Global Affairs for authentication and then to the Embassy for legalization.  Our office offers four different processing options depending upon the degree of urgency that documents must be processed.  Our office differs from our local competitors in this space as we have devised a system that we refer to as “The Completion Time Method“.  This system is employed when determining the possible fees to charge each individual customer.  Our system takes into account the total time required to complete the authentication with Global Affairs Canada and the legalization with the particular diplomatic mission.  The end result is the optimized efficiencies for authenticating and legalizing of Canadian documents whilst offering a cost savings to our customer.

At Capital Authentication, our staff are familiar with the Canadian Apostille process necessary to make your Canadian commercial documents global.  If you have questions about the authentication and legalization of Canadian commercial documents, feel free to reach out to our office in the format of your choosing.  We are accessible by e-mail at: info@capitalauthentication.com, telephone at: 613-236-9975 or simply discover our services while visiting our website at: www.capitalauthentication.com  




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